What workspaces are available to me?

All of the workspaces in your Department Zone PLUS all unassigned (Flex) workspaces that are available to all staff.

What’s the best type of workspace to book for my day?

Zoom meetings all day?

• Work from home is best.
• Book a Private Office (PO) at the office.

Have lots of 1:1 meetings, or small group meetings (< 4 people)?

• Book a Private Office (PO) at the office.  These workspaces include a small table and chairs for 1-4 people.
• Backup:  Book an open area workstation and a Huddle Room (i.e. 6B, 5th FL Huddle Rooms)

Have several in-person meetings at the office?

Book an open area workstation (and any conference rooms needed for your meetings!)

Need to focus on a project?

Book a workspace in a Shared Office (SHO) for quiet workspace

Need to collaborate?

• Book an open area workstation AND:
• Ask colleagues to book a desk near you OR
• Meet your colleagues in a conference room or informal seating area (like a sofa or Pod)

Need to work with one colleague in a private space?

Book a workspace in a Shared Office (SHO).  You colleague can book the other desk in that space Shared Office (i.e. 9.923 and 9.924)

Prepping mailings/ materials?

Book an open area workstation and a larger conference room (i.e. 4A, 4B, 4C, 5B, 5C)

How can I make sure I have the workspace I need?

• Plan your week. Open Robin and book your workspaces for next week.
• Book in advance:  You can book workspaces up to 30 days in advance.
• Update as you go:  You can always change your reservations in Robin if your workspace needs or schedule change!
• Tip:  Download the Robin app for access on the go!

What if I can’t find a workspace that fits my needs?

• Check back:  Staff should be updating reservations if their schedule changes, so workspace availability may continue to change.  Robin shows what’s available in real time.
• Ask your Booking Manager for help!

What happens when more members of my team want to come in than fit in our Department Zone?

Book Flex workspaces near the Department Zone.  Booking Managers can help ensure everyone has a desk in the same general area of the office.

How can I help make sure everyone has access to the spaces they need to be productive at the office?

• Book only what you need.
• Remember to update or cancel your bookings if your needs or schedule change.
• Work with your team and Booking Manager if space conflicts or last-minute needs arise. ​​​